Optime Timetabler, a complete and automated course scheduling management solution

Achieve fast, flexible and accurate timetabling solutions with Timetabler, our advanced auto-scheduling solution for learning environments.

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Satisfying, uncomplicated timetabling

Surveys show timetable quality to be a key ingredient of student and stakeholder satisfaction. Similarly lack of trust in the accuracy of the timetable can diminish reliance on what the timetable says. Timetabler provides a flexible intuitive interface making maintenance and publishing of robust schedules uncomplicated.

Automated scheduling that works

Timetabler’s cutting-edge AI-based scheduling engine helps you achieve fast, flexible and accurate timetabling solutions. Configure the auto-scheduler with your parameter constraints, such as rooms and staff required. Then let the auto-scheduler review your data to find a number of workable scheduling options.

Decision support

Continual scheduling solution assistance:

Current Status
Timetabler highlights any clashes and constraint violations in your live schedule (including rooms, staff, groups, students, courses and modules).

Violation Alert
Users will be alerted if they attempt to introduce an event with a clash or constraint violation.

Suggestions
Timetabler provides advice in finding suitable times, rooms and staff when creating or editing events.

Collaborative planning to publishing and maintenance workflows

Timetabler supports the full scheduling process from rolling over existing timetables or starting from scratch. Draft publishing is supported and can be shared with different stakeholders across multiple locations. Feedback is gathered via a built in surveying process. Once approved and published, later edits are also made possible and simple.

Students and stakeholders perfectly in sync

Timetabler’s cloud based platform provides convenient access and up-to-date information for students. Students can turn on notifications for upcoming bookings and teaching events, they will also be notified of any event changes. Synchronisation with Google, Outlook, Canvas and other calendar applications is also available.
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Import, export and analyse your data

Full access to add, update and retrieve data is essential to enable a quick and easy on-boarding process and real-time integration with multiple software systems. The system includes full validation to ensure your data is complete, accurate and ready for scheduling. There is also built in reporting to bring further meaning to your data.

See all Timetabler's Capabilities

Optime Support

The Optime Support Centre is your portal to gain fast technical assistance from our team. You also have access to our self-help knowledge base covering topics such as getting started and FAQs.

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Use case examples

University and College Courses

Use Timetabler to manage university/college term or semester-based courses with repeating week patterns and consistent resource requirements. As well as other forms of schedules, including short-term, intensive vocational courses or managing fluid delivery for short-notice programmes.

Training Courses

Timetabler is used to schedule and manage training courses of all types, including the allocation of trainers and their contractual working hours, skills and location-based limitations. This includes full reporting for registers, non-attendance and progression.

Student Rotations

Scheduling of short-term, intensive and fluid rotation-based activities such as Clinical students on site at medical centers. Includes flexibility for handling 24-hour spans and dynamic management of activities based on quickly changing scenarios such as emergencies.

Enrolment Bookings

From automatic and manual scheduling for "break-out" groups for university/college cohorts, to self-enrolment of candidates onto training events, assessments (online or physical) or one-off speaking events. Includes options for payments, document management and ticketing.

Capabilities

A powerful scheduling application, with everything you need to meet your timetabling requirements

Key functions

Smart Scheduling

Timetabler’s event setup makes scheduling as simple as possible. Supporting the full timetabling process from rolling over existing timetables or starting from scratch.

Drafting and Approval

Draft timetabling and approval based publishing is supported and facilitates the gathering of feedback from staff via a powerful survey process.

Automation

Timetabler’s cutting-edge AI-based scheduling engine helps you achieve fast, flexible and accurate timetabling solutions.

Decision Support

Timetabler helps sustain optimum solutions by analysing the current status of your schedule, alerting you to any event clashes or violations, and by providing advice on suitable times, rooms and staff.

Constraints

Setting constraints allows Timetabler to make scheduling suggestions within your preferences and resource availability. Examples include room preferences, preferred teaching times, staff workload and travel time.

Notifications

Student and Staff notifications for upcoming bookings and teaching events as well as event changes.

Calendar

Auto-Scheduler

Auto-Scheduler Results

Additional features

Attendance Registers

Full support for monitoring and reporting on student attendance and progression, with quick and easy to use attendance marking and easily accessible feeds of gathered information to external sources.

Reporting

Timetabler's dashboard provides access to a variety of reports detailing user defined quality metrics. Thereby helping to improve the quality of curriculum delivery.

Scheduling Rollover

Save time by rolling over a schedule to a new semester. Copy over all timetabling data or select certain properties such as rooms, staff and module.

Enrolment

Allows students to reserve spaces on events. Useful for scenarios such as training events, conferences etc. Supports course, module and group enrolment. A payment system can also be integrated if required.

Auditing

View changes made to all types of data within the system. For example, view who made changes to events and what those changes were. There is also a recent activity widget to view changes in real-time.

Reporting

Enhancing user
experience

Intuitive User Interface

Timetabler is designed to guide you through scheduling processes so you can concentrate on creating workable solutions and not finding your way around a piece of software. There is also a help tool should you ever need assistance.

Multi-User Role-Based Capabilities

Set up for single or multiple users across your organisation. Create and assign roles from student to admin or create custom roles for specific access rights.

Mobile Devices

Timetables are easily accessible using mobile devices and electronic signage. Giving you the freedom to access timetable data from anywhere.

Accessibility

Fully WCAG 2.1 compliant, providing an accessible experience for a broader audience ability.

Technology

Setup and Configuration

Intuitive and flexible tools for on-boarding data and users, as well as a high level of configurability including branding, terminology and language support.

Cloud-Based Web Application

Easily distributable cloud based web application reduces the load on your local network infrastructure and support team.

Performance

From the general user interface for viewing timetables to complex scheduling processes and high-volume usage, the system utilises in-built caching and elastic scaling to ensure a consistently reactive experience for the end-user.

Security

End-to-end encryption is employed for all data traffic and personal account security, including full GDPR compliance.

Interfacing and API

Optime’s flexible Application Programming Interface (API), allows the timetable to be interfaced with other applications or hardware. These capabilities are extensive and fully documented.

Integrations

Optime Timetabler, a complete and automated course scheduling management solution

Satisfying, uncomplicated timetabling

Automated scheduling that works

Decision support

Collaborative planning to publishing and maintenance workflows

Students and stakeholders perfectly in sync

Import, export and analyse your data

University and College Courses

Training Courses

Student Rotations

Enrolment Bookings

A powerful scheduling application, with everything you need to meet your timetabling requirements

Key functions

Smart Scheduling

Drafting and Approval

Automation

Decision Support

Constraints

Notifications

Additional features

Attendance Registers

Reporting

Scheduling Rollover

Enrolment

Auditing

Enhancing userexperience

Intuitive User Interface

Multi-User Role-Based Capabilities

Mobile Devices

Accessibility

Technology

Setup and Configuration

Cloud-Based Web Application

Performance

Security

Interfacing and API

Our experience with EventMAP was excellent – there was no pressure from sales teams, which allowed us to guarantee the system could satisfy our criteria.

Enhancing user
experience